CAMP DEADLINE 7/13 – PLEASE READ

FINAL CALL FOR ALL CAMP REGISTRATIONS AND HOTEL RESERVATIONS

DEADLINE EFFECTIVE SUNDAY, JULY 13TH INCLUDES:

- ALL CAMP PACKAGES

-ALL HOTEL RESERVATIONS

- FINALIZING ROOM ARRANGEMENTS / ROOMMATES

 Day passes will remain available for purchase online and on-site. To register online go to usafsummercamp.com

CAMP CANCELLATIONS – All camp packages are non-refundable after SUNDAY, JULY 13th (case-by-case consideration will be made due to emergency or health concerns).

FINALIZING ROOM ARRANGEMENTS – Please email either Laura or Karen with changes/cancellations to your hotel reservation no later than Sunday, July 13th.

Please do not have anyone just “drop in” and stay in your room without registering them with the hotel.  This is not allowed as per our contract, and puts our relationship with the hotel in jeopardy! 

HOTEL CANCELLATION POLICY –  The hotel has a 48 hour cancellation policy. All cancellations within 48 hours of arrival date will be charged one night’s room rate, including tax. A “NO SHOW” WILL BE CHARGED FOR EACH NIGHT OF THE RESERVATION THAT THEY DID NOT CANCEL WITH 48 HOURS NOTICE

THE FOLLOWING ITEMS MAY PERTAIN TO YOU OR SOMEONE YOU KNOW:

1) If you listed your roommate as “unknown” and no roommate assignment has been made, the hotel will allocate either a king or 2 double beds, based on availability.

2) If you listed children in your room but did not purchase a camp package for them – they may join you for aikido dinners free of charge if they are under 5.  If they are 5 and older and did not purchase a camp package, they will not be able to join you in the dinner dinning room.

3) If you are not registered for Camp AND do not have a hotel reservation – Day Passes are available.

4) Every person staying in every room must be registered with the hotel.  Contact Laura at laura@usaikifed.com or Karen at karendepaola@usaikifed.com prior to the Sunday July 13h deadline.

Please note that having friends “crash” in your room is not permitted.  Please be respectful of our working relationship with the hotel and help us maintain our outstanding reputation with the staff.

Thank you!

Laura Pavlick & Karen De Paola

Camp Coordinators

 

 

 

 

IMPORTANT CAMP UPDATE – PLEASE READ

Summer Camp Update May 29th 2014:

SOLD OUT: FULL WEEK CAMP PACKAGES

SOLD OUT: 2ND HALF WEEK PACKAGES

SOLD OUT: HOTEL ROOMS FOR FULL WEEK

SOLD OUT: HOTEL ROOMS FOR 2ND HALF WEEK

SOLD OUT: MEAL PLAN (DINNERS) FOR FULL WEEK

SOLD OUT: MEAN PLAN (DINNERS) FOR 2ND HALF WEEK

 

AVAILABLE: 1ST HALF WEEK CAMP PACKAGES (INCLUDING AIKIDO & DINNERS)

AVAILABLE: HOTEL ROOMS FOR 1ST HALF WEEK PACKAGES (SATURDAY – WEDNESDAY; SATURDAY RATES ARE HIGHER THAN SUNDAY – WEDNESDAY AND WILL DISPLAY ON THE RESERVATION PAGE WITH A PRICE FOR THE NIGHT.  ALL OTHER ROOM NIGHTS WILL NOT DISPLAY A RATE BUT ARE AT THE CAMP DISCOUNT)

AVAILABLE: DAY PASSES PURCHAED IN ADVANCE ON-LINE OR ON-SITE DURING CAMP

 

REMINDER: BREAKFAST IS ONLY INCLUDED IF YOU ARE STAYING AT THE HOTEL AND MADE YOUR RESERVATION THROUGH THE USAF PORTAL. RESERVATIONS MADE THROUGH OTHER MEANS DO NOT GUARANTEE USAF RATES OR BREAKFASTS

REMINDER: DAY PASSES DO NOT INCLUDE ANY MEALS OR HOTEL ROOMS

REMINDER: IF YOU HAVE ALREADY REGISTERED FOR CAMP, PLEASE CONFIRM WITH YOUR ROOM MATE(S) THAT EVERYONE IN YOUR ROOM HAS AN EMAIL RECEIPT FROM PAYPAL CONFIRMING THEIR CAMP PURCHASE, AND A CONFIRMATION EMAIL FROM THE HOTEL STATING CHECK-IN AND CHECKOUT DATES AND CONFIRMATION NUMBER

REMINDER: EVERY ADULT IN EVERY ROOM MUST BE REGISTERED WITH THE HOTEL

REMINDER: DEADLINE FOR REGISTRATION OR BEING PLACED ON THE WAITING LIST IS FRIDAY, JUNE 20TH

 

SEE BELOW REGARDING JOINING THE WAITING LIST

THE FOLLOWING ITEMS MAY PERTAIN TO YOU OR SOMEONE YOU KNOW:

  1. You listed your roommate as “unknown” and no roommate assignment has been made – at this time the hotel is assuming you are staying in your room alone and will allocate either a king or double based on room availabilities.
  2. You listed you have children staying in your room but did not purchase a camp package for them – if they are 5 or older they will not be able to join you for the aikido group dinner for 2nd half week. If you are staying full week, you can purchase a 1st half week meal plan for them. If they are under 5 they eat for free and can join you in the aikido dinning room for the full week .
  3. You are not registered for Camp (full or 2nd half week) AND do not have a hotel reservation AND not sharing a room – Day Passes are available.
  4. You received an email regarding your registration or camp status but did not respond – there will be a waiting list for full week or 2nd half week camp packages and/or hotel reservations (see below)
  5. You have a room for the full week or 2nd half and would like to add a roommate – if your roommate will be purchasing day passes or is a family member and will not be part of the aikido camp (no packages/dinners), please contact Laura or Karen with your roommate’s information and we will notify the hotel.

Waiting list information:

In order to be placed on the waiting list for either 2nd half week or full week camp package and/or hotel reservation, please email your name and desired camp package and/or hotel check-in and check-out dates to karendepaola@usaikifed.com or laura@usaikifed.com. There are no guarantees that spots will open up, so please consider alternative options (1st half week or day passes) in order to secure your place at camp.

Online registration for 1st half week and day passes will re-open shortly, so please check the following link for updates: http://usafsummercamp.com/information.php

Thank you for your patience and understanding,

Laura Pavlick and Karen De Paola

Camp Coordinators

USAF SUMMER CAMP – 50th ANNIVERSARY DVD

You may now pre-order your 50th Anniversary DVD online by clicking on the following link - http://aikidodelamontagne.com/en/store_aikido.html.

This professional DVD will be comprised of footage taken during the many classes that are held throughout the week.  Whether you would like a keepsake from this celebratory camp, or will use it as an instructional guide or teaching aide, pre-purchasing the DVD before camp guarantees that you will receive this limited edition at a discounted price.

Only a limited number will be made based on the number of DVDs that are pre-ordered.  To avoid any lines or delays at camp, order online now.

http://aikidodelamontagne.com/en/store_aikido.html.

Camp Update Regarding Hotel Rooms for Saturday, July 26th

As expected, many people have already registered for Summer Camp.  The hotel has reached full capacity for the limited number or rooms that were held for the Saturday night prior to camp (July 26th).  You may still reserve a room at the hotel for Saturday, July 26th but at an increased rate of $209 plus tax.  This rate does not include breakfast on Sunday morning.

Currently there are still discounted rooms (includes breakfast) for Sunday, July 27th through Saturday, Aug. 2nd  and it is highly recommended you purchase your camp package and make your hotel reservation as soon as possible.

Summer Camp Scholarships

Scholarship applications for 2014 USAF Summer Camp are now being accepted.  Because of the generous donations and success of the 2013 Summer Camp Raffle, there are 24 scholarships available this year.
Click here to access the form .
The DEADLINE for application submissions is May 1, 2014 and winners will be announced by May 5, 2014.   If you are applying for a scholarship, you are still encouraged to register for a Camp Package and book your hotel room as soon as possible.  Scholarships ONLY cover the Aikido portion of Camp Packages (full or 1⁄2 week). Scholarship recipients are responsible for paying their travel, food and hotel expenses.  Please read the application thoroughly before proceeding.

 

Summer Camp Is Now Open For Registration

Once again, Stockton Seaview Hotel and Golf Club, located at 401 South New York Road, Galloway, New Jersey USA, will be the venue for the 2014 USAF Summer Camp beginning Sunday, July 27th and ending Saturday, August 2nd. To accommodate Aikido camp participants and their family and friends, the hotel has blocked off a number of rooms at a discounted rate, including a very limited number of rooms for arrival prior to camp on Saturday, July 26th.

You are encouraged to register for a Camp Package and book your hotel room as soon as possible because of the large turnout expected due to Yamada Sensei’s 50th anniversary celebration. Although you will have to pay in full for your Camp Package at the time of registration, you will not incur charges for your hotel reservation until your actual stay. DEADLINE for registration is Friday, June 20th but the blocked off USAF discounted hotel rooms may be fully occupied prior to the DEADLINE.

For more information and to proceed with your registration, click here

We look forward to seeing you at camp!

Sincerely,

Laura Pavlick and Karen De Paola

2014 Summer Camp Preview

The registration process for the 2014 USAF Summer Camp is almost complete and the projected launch date is coming soon.To help you plan for this event, here is some information you will need to consider (more info/details will follow once summer camp registration is online).

Location:  Stockton Seaview Hotel and Golf Club, 401 South New York Road, Galloway, New Jersey USA

Dates:  Sunday, July 27th – Saturday, August 2nd

To accommodate Aikido camp participants and their family and friends, the hotel has blocked off a number of rooms at a discounted rate, including a very limited number of rooms for arrival prior to camp on Saturday, July 26th.

 OPTION #1 – Camp Package/Hotel (includes Aikido, dinner and breakfast as described below)

Deadline For Camp Package/Hotel RegistrationsFriday, June 20th.  Please note: Room reservations made after the USAF discounted blocked rooms are at full occupancy or after the DEADLINE will be subject to an increased room rate and may not include breakfast.   

 

2014 USAF Camp Package Rates (does not include hotel)

Camp Package.……………………………………………………………………………………………………..Cost

Full Week Practicing Participant (Sun-Sat; 7 days of aikido/6 dinners)…………………………………..$525

Full Week Non-Practicing Participant (Sun-Sat; dinners for 6 nights)……………………………………$255

1st or 2nd Half-Week Practicing Participant (Sun-Wed or Wed-Sat; 4 days of aikido/3 dinners)……$395

1st or 2nd Half-Week Non-Practicing Participant (Sun-Wed or Wed-Sat; dinners for 3 nights………$195

 

Dinners are included in Camp Packages for the number of designated nights. Non-practicing family members/friends and children 5 years and older must be registered and pay the applicable CAMP PACKAGE rate in order to receive the hotel-catered dinners and dine with the Aikido group.  Children UNDER 5 years of age eat dinner with you for free. 

 

2014 USAF Discounted Hotel Room Rates

 

2014 USAF DISCOUNTED HOTEL ROOM RATES:

Rooming Options………………………………………………………….Cost per night (does not include hotel tax & fees*)

Single (1 person per room)……………………………………………………………..$93

Double (2 people per room)…………………………………………………………….$116 ($58 per person)

Triple (3 people per room)………………………………………………………………$139 ($46 per person)

Quad (4 people per room)……………………………………………………………….$160 ($40 per person)

*Sales tax (7%); occupancy tax (8%); HOTEL service fee  ($3 per person per nighT)

 

Breakfast is included as part of your hotel stay for the dates you reserve a hotel room at the USAF discounted rates. The hotel will provide you with tickets for a buffet breakfast for the mornings you wake up at the hotel. Each person staying in a hotel room must be registered with the hotel at the USAF discounted rate in order to receive breakfast tickets from the hotel. Children UNDER 12 years stay for free at the hotel but MUST be included in your hotel reservation.

 

PLEASE NOTE: Hotel reservations made directly with the hotel by phone or through the hotel’s public website are not recognized as a USAF reservation and will not include the discounted rate or breakfast.  All Camp Package hotel room reservations must be made through the USAF-linked hotel reservation portal emailed to you after you register and pay for your Camp Package.

 

OPTION #2 – Day Participation (Meals are NOT included)

IF YOU ARE NOT PURCHASING OPTION #1 (Camp Package/Hotel), then the “Day Participation Rates” apply (meals are NOT included).  This year you can pay for the number of days you plan on training without committing to specific days of the week (other than Saturday). As a Day Participant, you must arrange for your own accommodations and meals. Several dining options are available at the hotel throughout the day as well as locker rooms and showers. IMPORTANT: Because the USAF’s arrangement with the hotel limits seating and food quantity at each night’s dinner buffet, Day Participants are not able to purchase the USAF dinner buffet or eat dinner with the Aikido group.

 

Day Participation RatesSunday-Friday Day Passes – $90 for each day   Saturday Day Pass – $40

 

Last Chance to Order 2013 USAF Summer Camp DVD


This is your last chance to order your 2013 USAF Summer Camp DVD.  Please follow this link and place your order before the September 30th deadline. This archive of classes and instruction is only available until the order deadline, so don’t miss the opportunity to purchase a copy for your collection.

 

Important Camp Hotel Update

IMPORTANT CAMP HOTEL UPDATE

HOTEL REGISTRATION DEADLINE FAST APPROACHING.  The deadline for reserving your hotel room at the USAF Camp Rate is fast approaching and the number of rooms still available is limited.  If you have not already done so, please register for camp and reserve your hotel room as soon as possible but no later than  Sunday, June 23rd (rooms subject to availability).

MAKE SURE YOUR FRIENDS HAVE REGISTERED. If you have already registered for camp and reserved your hotel room, please check that your roommate(s) has done the same.   To be eligible for the double, triple, or quad rate, as applicable, all roommates (including practicing and non-practicing participants) must register for a camp package (1/2 or full week) and register with the hotel by June 23rd.

BREAKFAST.  The USAF Camp Rate at the hotel includes breakfast and you will receive a breakfast ticket at time of check-in only if you have properly completed your online hotel reservation process. If you register after the June 23rd deadline or directly with the hotel, you will not receive the USAF Camp Rate and your rate may not include breakfast.

AFTER THE JUNE 23rd DEADLINE. After June 23rd, the online portal for reserving your hotel room will be removed.  Reservations may be made directly with the hotel but the rates will vary and breakfast may not be included.  You can still register for camp online after the 23rd but you must make your own housing arrangements.  Please note, the camp package (1/2 or full week) meal plan includes dinner only and prices do not vary regardless of where you are staying or when you register.

Please e-mail laura@usaikifed.com with any questions.

Thank you!

Summer Camp 2013 DVD Pre-Purchase Offer

An exciting offer is now available to pre-order your Summer Camp 2013 DVD at a discounted price.  The USAF Summer Camp offers more than 40 classes in one action packed week, and these classes taught by Yamada Sensei, Osawa Sensei, the USAF Technical Committee Shihan and USAF Shidoin are captured  by video-tographer Luc Tremblay and edited into this special keepsake.  The offer to pre-order your DVD is available when you complete your on-line camp registration, or you can purchase it by following this link: Summer Camp 2013 DVD.  The pre-camp price is $40, a $10 discount if you order before the start of camp (July 28th).  This price includes shipping and handling! The DVDs will be shipped in late September, 2013.