FINAL CALL FOR ALL CAMP REGISTRATIONS AND HOTEL RESERVATIONS

DEADLINE EFFECTIVE SUNDAY, JULY 13TH INCLUDES:

- ALL CAMP PACKAGES

-ALL HOTEL RESERVATIONS

- FINALIZING ROOM ARRANGEMENTS / ROOMMATES

 Day passes will remain available for purchase online and on-site. To register online go to usafsummercamp.com

CAMP CANCELLATIONS – All camp packages are non-refundable after SUNDAY, JULY 13^th (case-by-case consideration will be made due to emergency or health concerns).

FINALIZING ROOM ARRANGEMENTS – Please email either Laura or Karen with changes/cancellations to your hotel reservation no later than Sunday, July 13^th.

Please do not have anyone just “drop in” and stay in your room without registering them with the hotel.  This is not allowed as per our contract, and puts our relationship with the hotel in jeopardy! 

HOTEL CANCELLATION POLICY –  The hotel has a 48 hour cancellation policy. All cancellations within 48 hours of arrival date will be charged one night’s room rate, including tax. A “NO SHOW” WILL BE CHARGED FOR EACH NIGHT OF THE RESERVATION THAT THEY DID NOT CANCEL WITH 48 HOURS NOTICE

THE FOLLOWING ITEMS MAY PERTAIN TO YOU OR SOMEONE YOU KNOW:

1) If you listed your roommate as “unknown” and no roommate assignment has been made, the hotel will allocate either a king or 2 double beds, based on availability.

2) If you listed children in your room but did not purchase a camp package for them – they may join you for aikido dinners free of charge if they are under 5.  If they are 5 and older and did not purchase a camp package, they will not be able to join you in the dinner dinning room.

3) If you are not registered for Camp AND do not have a hotel reservation – Day Passes are available.

4) Every person staying in every room must be registered with the hotel.  Contact Laura at laura@usaikifed.com or Karen at karendepaola@usaikifed.com prior to the Sunday July 13^h deadline.

Please note that having friends “crash” in your room is not permitted.  Please be respectful of our working relationship with the hotel and help us maintain our outstanding reputation with the staff.

Thank you!

Laura Pavlick & Karen De Paola

Camp Coordinators

Summer Camp Update May 29th 2014:

SOLD OUT: FULL WEEK CAMP PACKAGES

SOLD OUT: 2ND HALF WEEK PACKAGES

SOLD OUT: HOTEL ROOMS FOR FULL WEEK

SOLD OUT: HOTEL ROOMS FOR 2ND HALF WEEK

SOLD OUT: MEAL PLAN (DINNERS) FOR FULL WEEK

SOLD OUT: MEAN PLAN (DINNERS) FOR 2ND HALF WEEK

AVAILABLE: 1ST HALF WEEK CAMP PACKAGES (INCLUDING AIKIDO & DINNERS)

AVAILABLE: HOTEL ROOMS FOR 1ST HALF WEEK PACKAGES (SATURDAY – WEDNESDAY; SATURDAY RATES ARE HIGHER THAN SUNDAY – WEDNESDAY AND WILL DISPLAY ON THE RESERVATION PAGE WITH A PRICE FOR THE NIGHT.  ALL OTHER ROOM NIGHTS WILL NOT DISPLAY A RATE BUT ARE AT THE CAMP DISCOUNT)

AVAILABLE: DAY PASSES PURCHAED IN ADVANCE ON-LINE OR ON-SITE DURING CAMP

REMINDER: BREAKFAST IS ONLY INCLUDED IF YOU ARE STAYING AT THE HOTEL AND MADE YOUR RESERVATION THROUGH THE USAF PORTAL. RESERVATIONS MADE THROUGH OTHER MEANS DO NOT GUARANTEE USAF RATES OR BREAKFASTS

REMINDER: DAY PASSES DO NOT INCLUDE ANY MEALS OR HOTEL ROOMS

REMINDER: IF YOU HAVE ALREADY REGISTERED FOR CAMP, PLEASE CONFIRM WITH YOUR ROOM MATE(S) THAT EVERYONE IN YOUR ROOM HAS AN EMAIL RECEIPT FROM PAYPAL CONFIRMING THEIR CAMP PURCHASE, AND A CONFIRMATION EMAIL FROM THE HOTEL STATING CHECK-IN AND CHECKOUT DATES AND CONFIRMATION NUMBER

REMINDER: EVERY ADULT IN EVERY ROOM MUST BE REGISTERED WITH THE HOTEL

REMINDER: DEADLINE FOR REGISTRATION OR BEING PLACED ON THE WAITING LIST IS FRIDAY, JUNE 20TH

SEE BELOW REGARDING JOINING THE WAITING LIST

THE FOLLOWING ITEMS MAY PERTAIN TO YOU OR SOMEONE YOU KNOW:

1. You listed your roommate as “unknown” and no roommate assignment has been made – at this time the hotel is assuming you are staying in your room alone and will allocate either a king or double based on room availabilities.
2. You listed you have children staying in your room but did not purchase a camp package for them – if they are 5 or older they will not be able to join you for the aikido group dinner for 2nd half week. If you are staying full week, you can purchase a 1st half week meal plan for them. If they are under 5 they eat for free and can join you in the aikido dinning room for the full week .
3. You are not registered for Camp (full or 2nd half week) AND do not have a hotel reservation AND not sharing a room – Day Passes are available.
4. You received an email regarding your registration or camp status but did not respond – there will be a waiting list for full week or 2nd half week camp packages and/or hotel reservations (see below)
5. You have a room for the full week or 2nd half and would like to add a roommate – if your roommate will be purchasing day passes or is a family member and will not be part of the aikido camp (no packages/dinners), please contact Laura or Karen with your roommate’s information and we will notify the hotel.

Waiting list information:

In order to be placed on the waiting list for either 2nd half week or full week camp package and/or hotel reservation, please email your name and desired camp package and/or hotel check-in and check-out dates to karendepaola@usaikifed.com or laura@usaikifed.com. There are no guarantees that spots will open up, so please consider alternative options (1st half week or day passes) in order to secure your place at camp.

Online registration for 1st half week and day passes will re-open shortly, so please check the following link for updates: http://usafsummercamp.com/information.php

Thank you for your patience and understanding,

Laura Pavlick and Karen De Paola

Camp Coordinators

Once again, Stockton Seaview Hotel and Golf Club, located at 401 South New York Road, Galloway, New Jersey USA, will be the venue for the 2014 USAF Summer Camp beginning Sunday, July 27th and ending Saturday, August 2nd. To accommodate Aikido camp participants and their family and friends, the hotel has blocked off a number of rooms at a discounted rate, including a very limited number of rooms for arrival prior to camp on Saturday, July 26th.

You are encouraged to register for a Camp Package and book your hotel room as soon as possible because of the large turnout expected due to Yamada Sensei’s 50th anniversary celebration. Although you will have to pay in full for your Camp Package at the time of registration, you will not incur charges for your hotel reservation until your actual stay. DEADLINE for registration is Friday, June 20th but the blocked off USAF discounted hotel rooms may be fully occupied prior to the DEADLINE.

For more information and to proceed with your registration, click here

We look forward to seeing you at camp!

Sincerely,

Laura Pavlick and Karen De Paola

The registration process for the 2014 USAF Summer Camp is almost complete and the projected launch date is coming soon.To help you plan for this event, here is some information you will need to consider (more info/details will follow once summer camp registration is online).

Location:  Stockton Seaview Hotel and Golf Club, 401 South New York Road, Galloway, New Jersey USA

Dates:  Sunday, July 27^th – Saturday, August 2^nd

To accommodate Aikido camp participants and their family and friends, the hotel has blocked off a number of rooms at a discounted rate, including a very limited number of rooms for arrival prior to camp on Saturday, July 26^th.

 OPTION #1 – Camp Package/Hotel (includes Aikido, dinner and breakfast as described below)

Deadline For Camp Package/Hotel Registrations:  Friday, June 20^th.  Please note: Room reservations made after the USAF discounted blocked rooms are at full occupancy or after the DEADLINE will be subject to an increased room rate and may not include breakfast.   

2014 USAF Camp Package Rates (does not include hotel)

Camp Package.……………………………………………………………………………………………………..Cost

Full Week Practicing Participant (Sun-Sat; 7 days of aikido/6 dinners)…………………………………..$525

Full Week Non-Practicing Participant (Sun-Sat; dinners for 6 nights)……………………………………$255

1st or 2nd Half-Week Practicing Participant (Sun-Wed or Wed-Sat; 4 days of aikido/3 dinners)……$395

1st or 2nd Half-Week Non-Practicing Participant (Sun-Wed or Wed-Sat; dinners for 3 nights………$195

Dinners are included in Camp Packages for the number of designated nights. Non-practicing family members/friends and children 5 years and older must be registered and pay the applicable CAMP PACKAGE rate in order to receive the hotel-catered dinners and dine with the Aikido group.  Children UNDER 5 years of age eat dinner with you for free. 

2014 USAF Discounted Hotel Room Rates

2014 USAF DISCOUNTED HOTEL ROOM RATES:

Rooming Options………………………………………………………….Cost per night (does not include hotel tax & fees*)

Single (1 person per room)……………………………………………………………..$93

Double (2 people per room)…………………………………………………………….$116 ($58 per person)

Triple (3 people per room)………………………………………………………………$139 ($46 per person)

Quad (4 people per room)……………………………………………………………….$160 ($40 per person)

*Sales tax (7%); occupancy tax (8%); HOTEL service fee  ($3 per person per nighT)

Breakfast is included as part of your hotel stay for the dates you reserve a hotel room at the USAF discounted rates. The hotel will provide you with tickets for a buffet breakfast for the mornings you wake up at the hotel. Each person staying in a hotel room must be registered with the hotel at the USAF discounted rate in order to receive breakfast tickets from the hotel. Children UNDER 12 years stay for free at the hotel but MUST be included in your hotel reservation.

PLEASE NOTE: Hotel reservations made directly with the hotel by phone or through the hotel’s public website are not recognized as a USAF reservation and will not include the discounted rate or breakfast.  All Camp Package hotel room reservations must be made through the USAF-linked hotel reservation portal emailed to you after you register and pay for your Camp Package.

OPTION #2 – Day Participation (Meals are NOT included)

IF YOU ARE NOT PURCHASING OPTION #1 (Camp Package/Hotel), then the “Day Participation Rates” apply (meals are NOT included).  This year you can pay for the number of days you plan on training without committing to specific days of the week (other than Saturday). As a Day Participant, you must arrange for your own accommodations and meals. Several dining options are available at the hotel throughout the day as well as locker rooms and showers. IMPORTANT: Because the USAF’s arrangement with the hotel limits seating and food quantity at each night’s dinner buffet, Day Participants are not able to purchase the USAF dinner buffet or eat dinner with the Aikido group.

Day Participation Rates:  Sunday-Friday Day Passes – $90 for each day   Saturday Day Pass – $40